• Accessing and Managing Word Documents
• Working with Text
• Using Track Changes
• Formatting
• Working with Tables
• Adding Non-Body Text Elements

Accessing and Managing Word Documents

• Receiving, returning, and saving documents:
• Receive and return documents through Outlook
• Zip and unzip files
• Receive and return documents using FTP
• Create a new document
• Open existing documents
• Set the Save options
• Recover documents after corruption or crash

Viewing documents:

• View document in different modes
• Change magnification of the display
• View overview of page
• View headings only
• View two parts of document at the same time
• View two different documents at the same time

Navigating documents:

• Identify current location in document
• Display document structure
• Go to a different page
• Return to last cursor location
• Go to next or previous page

Printing documents:

• Print entire document, one page only, or specific pages
• Check status of print job
• Cancel a print job

Viewing and customizing the Word functions:

• Add, remove, or reposition toolbars
• Copy, remove, or reposition toolbar icons
• Create new toolbar buttons
• Create macros
• Access the Help

Working with Text

Selecting text:

• Select a character, a word, a line, a sentence, a paragraph
• Select a block of text
• Select a block of text with any horizontal dimension
• Select entire document
• Specify automatic selection of entire words
• Select elements within a table

Editing text:

• View document in different modes
• Insert or overwrite text
• Enter characters not found on keyboard
• Cut, copy, paste, delete and move text
• Cut and paste multiple items
• Specify formatting of pasted text
• Find strings of text
• Find and change strings of text
• Undo last action(s)
• Reverse an Undo
• Repeat last action

Using the text correction tools:

• Check for spelling and/or grammatical errors
• Specify automatic flagging of possible errors
• Specify language for spell checker
• Correct errors
• Run a systematic check for errors
• Use automatic correction for common typos
• Use automatic correction to speed up frequently typed words or phrases
• Use automatic correction for capitalization and formatting
• Override automatic corrections

Other functions for editors:

• Access the thesaurus function
• Access other editorial resources
• Display readability statistics
• Count words
• Keep track of time spent working on the document

Using Track Changes

Setting the Track Changes options:

• Turn Track Changes on
• Set the user identification
• Specify how tracked changes will appear
• Specify the colour in which changes will appear
• Set options for marking and formatting
• Turn Track Changes off

Applying tracked changes:

• Determine positioning of text revisions
• Determine extent of text revisions
• Undo revisions
• See how text would look with changes incorporated or rejected
• Cut and paste text that contains tracked changes
• Indicate revisions to formatting
• View revisions to spacing
• Revise another editor's tracked changes
• Enforce the use of Track Changes

Adding comments:

• Create a comment
• View a comment
• Revise a comment
• Remove a comment
• Type comments directly into the text

Viewing tracked changes (author's role):

• Ensure that tracked changes are showing
• Use revision bars
• See different reviewers' changes in different colours
• View only those changes made by one reviewer
• See how text would look with changes incorporated or rejected
• View tracked changes systematically
• View tracked changes on paper

Accepting or rejecting tracked changes (author's role):

• Accept/reject revisions systematically
• Accept/reject all revisions within a block of text
• Accept/reject only revisions made by one reviewer
• Accept/reject all revisions in document

Other Track Changes functions:

• Compare documents: Generate tracked changes retroactively
• Merge documents: Combine different reviewers' changes into one file

Formatting

• Applying text styles manually:
• Change type style to bold, italic, underline, or other effects
• Change type font, size, colour, case
• Change multiple attributes
• Mark text as hidden
• Highlight text with colour
• Change colour of highlighting
• Apply the style of one string of text to another

Applying built-in text styles:

• Apply built-in styles to text
• Show style names in margin
• Add more styles to the Style list
• Modify a built-in style
• Create a new style
• Display styles for each line of text
• Use a client's template file

Applying layout:

• View formatting marks
• View boundaries of text area
• Force a page break
• Divide document into sections
• Merge sections
• Set text to landscape orientation
• Create columns
• Set margins
• Set alignment of text
• Set indenting of text
• Set line spacing
• Adjust vertical spacing
• Adjust horizontal spacing
• Add non-breaking space or hyphen
• Globally change space separators

Creating and editing lists:

• Create a simple list
• Create a multi-level list
• Convert paragraph to list items
• Convert list items to paragraph
• Change style of list
• Have item appear without a bullet or number
• Change indentation of list items
• Right-align list numbers
• Sort a list

Working with Tables

• Creating and navigating a table:
• Create a new blank table
• Put table in landscape orientation
• Populate a blank table
• Put regular text in table form
• Convert table to regular text
• Delete contents of cells

Working with rows, columns, and cells:

• Add, move, and delete rows
• Add, move, and delete columns
• Recapture border that has gone off the screen
• Adjust height of row
• Adjust width of column
• Adjust width of cell
• Set column to exactly contain the text within it
• Make columns the same width
• Split a cell
• Merge cells
• Divide a cell diagonally
• Split a table
• Merge tables

Working with multi-page tables:

• Have column headings repeat on each page
• Specify where table is to break
• Force row to start on a new page
• Recapture text that disappears into bottom border

Applying borders and shading:

• Show or hide table borders
• Change style of borders
• Add shading to cells
• Add colour to cells

Positioning text within cells:

• Adjust horizontal, vertical spacing
• Center cell entry horizontally and/or vertically
• Orient text vertically
• Align cell entries
• Align numerical entries
• Create a nested table

Adding Non-Body Text Elements

Headers, footers, and page numbers:

• Add a header or footer
• Add page numbers
• Include total page count in page numbering
• Specify different headers or footers for different parts of document
• Delete a header, footer, or page number

Table of contents:

• Create a table of contents
• Specify which headings are to be included
• Add entries other than headings
• Change the appearance of TOC entries
• Refresh a table of contents
• Delete a table of contents

Other functions:

• Create footnotes
• Create endnotes
• Insert cross-references
• Display line numbers in margin
• Sum numbers in a table
• Add a watermark