- Local groups
- Professional development
- Shop Editors Canada
- Say hello to Editors Canada
Certification Quick Links
Benefits of Credential Maintenance
Credential maintenance adds value to your credentials and to the Editors Association of Canada (Editors Canada) certification program.
The credential maintenance program:
Credential Maintenance Requirements
To maintain your Editors Canada certification credential(s), you are required to:
Professional Editorial Standards
As an Editors Canada certification credential holder, you are responsible for knowing the standards in Professional Editorial Standards (2009), upholding these standards in your work and keeping up to date with the standards as they evolve.
Professional Development Points
To qualify for credential maintenance points, professional development activities must be related to editing and proofreading.
Many of the activities you already engage in will qualify—taking courses, volunteering for Editors Canada, giving presentations, reading and writing books and blogs about editing, and so on.
Professional development activities can be applied to any certification credential, not just the credential(s) you hold. If you're a certified proofreader, for instance, you can earn points for activities that involve stylistic editing.
Qualifying activities are assigned points that are weighted by time and effort, usually based on the number of hours you spend on them. For example:
Points for writing about editing are based on the length of the published piece. For instance:
To maintain your credential(s)—no matter how many credentials you hold—you must collect 100 points within the 5-year period following your first certification.
If you earned a credential in 2011 or earlier (i.e., under the old system) and then another in 2012 or later (i.e., under the new system), however, your five-year credential maintenance period begins when you earn your first credential under the new system.
The 100 points must be allocated over at least three of the five professional development categories. There's a maximum number of points allowed for each category.
The following table outlines the types of activities that can earn points and the number of points you can accumulate in each category.
The annual credential maintenance administration fee is:
The fee covers the costs of tracking, auditing and notifying certified editors about credential maintenance requirements.
The fee remains the same no matter how many certification credentials you hold.
Credential Maintenance Reporting Form
Keep track of the time you spend on activities that contribute to your professional development.
As you complete each activity, use Editors Canada's online credential maintenance reporting form (you will find the form in your account) to:
The form automatically tallies and saves your points as your enter your hours for each activity.
You must submit a completed form every five years.
Random periodic checks may require that you provide proof of your professional development activities. You must therefore save documents and receipts that confirm your activities.
Some activities may qualify for more than one category. You can receive credit for any activity just once, however, so decide which category best suits your purpose.
If you're unsure which category an activity falls into, or if you want to report an activity in the "Other" category, please contact the Credential Maintenance Subcommittee through Editors Canada's Professional Standards Manager.
Sample Credential Maintenance Reporting Form
The following table shows how a fictitious certified editor might fill out part of the form.
Sample Credential Maintenance Schedule
The table below is a sample schedule for how credential maintenance is implemented over a five-year period.
Your credential year is the one after the administration of your successful test. If you successfully wrote a test in 2011, for example, you were awarded the credential in 2012.
The five-year credential maintenance period begins in January of your credential year for your first certification.
If you earned a credential in 2011 or earlier and another in 2012 or later, your five-year reporting period begins in January of your first post-2011 credential year.
Your Editors Canada certification credential(s) remain(s) in good standing as long as you comply with the credential maintenance requirements.
If special circumstances prevent you from earning 100 points during your 5-year reporting period, please contact the Credential Maintenance Subcommittee through the Professional Standards Manager.
If you fall behind in your credential maintenance obligations, we'll contact you and offer you the opportunity to comply before we take any action to suspend your credential(s).
If you don't pay your annual fee, we'll remove your name from the online roster of Editors Canada-certified editors. If you haven't paid all of the annual fees by the end of your five-year reporting period, you'll lose your credential(s) altogether. The only way to get a credential back is to pass the test again. If you've been removed from the roster and you pay all of your annual fees within your five-year reporting period, we'll reinstate your name on the roster and you'll retain your credential(s).
If you choose to opt out of the credential maintenance program (e.g., because you're retiring or leaving the industry), please notify Editors Canada's Professional Standards Manager.
We’re transitioning to the Editors Canada brand. Over the next few months you’ll find our new look and messaging taking shape in our national and regional literature, emails and social media presence. Later this year we’ll be launching a fresh new website. Learn more about this exciting project.