POSITIONS and DESCRIPTIONS
* These positions must be filled by EAC voting members in good standing.
+ These positions are best filled by Montreal-area members
+ CHAIR *
• Provides leadership to branch
• Coordinates branch and leads executive in setting branch goals and objectives
• Chairs and sets agendas for general and executive meetings
• Serves as an ex officio member of all QAC committees
• Acts as liaison/coordinator among all executive and administrative roles
• Contributes to branch newsletters
• Maintains contact with chairs in other branches
• Prepares agendas for executive meetings (with input from executive members); distributes to executive and any other members participating in the meeting one week in advance
• Keeps minutes of executive meetings; distributes within one week of the meeting
• Prepares brief summaries of general meetings
• Keeps permanent records (minutes binder)
• Arranges for and books executive meeting venues
• Distributes copies of minutes and accompanying materials to members, on request
• Keeps track of motions, important suggestions, and decisions arising out of email discussions.
+ TREASURER *
Handles (or coordinates) all branch banking and other financial transactions; provides receipts to members as required
• Maintains records of expenses and income and prepares for periodic financial statements as well as a year-end statement
• Establishes a relationship with the national treasurer and the EAC national office
• Ensures the “Professional Development” section of the QAC Web page is up to date and accurate..
MARKETING / PR CHAIR *
• Takes on the key responsibility for raising the profile of the branch and of editors. generally among clients, potential members, and other relevant groups and associations.
• Works to establish awareness of EAC-QAC through cooperative relationships with associations and organizations that deal with the written word.
• Works closely with the chairs to coordinate publicity for meetings, special events, and other activities for current and potential members as well as to related organizations.
• Leads the planning committee in developing and directing the implementation of a Marketing plan and timeline consistent with the goals and objectives for QAC programs and activities.
• Presents the Marketing plan and timeline to the executive in August for review and approval.
• Develops a budget for the year's marketing activities.
Ideally, the chair will be supported by an assistant or by a team of volunteers. If a team approach is used, one individual is needed to represent the team at executive meetings.
• Assists and supports the Chair.
• Performs the duties of Chair in his/her absence.
+ Past Chair
• Serves as advisor to the Chair during the year.
• Participates as an active member of the Executive Committee.
• Chairs the Nomination Committee.
• Prepares and presents to QAC for approval a slate of nominees for election to the Executive Committee prior to and to be ratified at the AGM.
• In the case of a resignation of an Executive during the year, solicits nominations to fill the vacancy.
• Responds to requests for information about general membership.
• Contacts potential members and volunteers upon receiving their name and contact information.
• Discusses positions to be filled and proposes new roles, as needed, with the Executive.
• Establishes contact with new members, as well as potential and lapsed members.
• Maintains non-member database and ensures interested non-members receive requested information.
• Endeavours to increase membership involvement in committees and working groups.
The Newsletter editor is responsible for publishing EAC-QAC's newsletters (Ampersand/La Perluète and the e-newsletter) and handles or delegates the following tasks:
• Gathers solicited and unsolicited material from contributors.
• Sets up the production and distribution schedule
• Coordinates with volunteer translators, copy-editors and proofreaders
• Designs, formats, and prepares the layout to ensure consistency and quality.
• Liaises with the Executive Committee and other chairs
The Program Chair handles or delegates the following tasks:
• Works with PR to develop a marketing plan and timeline.
• Develops a program budget for the year.
• Develops a program plan that includes topics and speakers for Speaker’s Night and at least two social or special events in Montreal and other cities in the branch/twig.
• Keeps informed about other local editing and editing-related events with the help of other chairs and committees.
• Books venues for general meetings and social or special events.
• Liaises with marketing/PR chair and newsletter editor to ensure that meetings are adequately publicized.
Professional Development Chair
• Develops a course plan for the year.
• Presents the course plan to the Executive in August.
• Develops course budgets on a cost-recovery basis and presents it to the Executive for review and approval.
• Plans and coordinates educational seminars and other professional development initiatives (half- or full-day seminars).
• Writes (or delegates the writing of) seminar summaries for publication.
• Ensures the “Professional Development” section of the QAC Web page is up to date and accurate.