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Executive Director

Seniority Level

Director

Industry

  • Writing & Editing

Employment Type

Full-time

Job Functions

  • Management
  • Administrative
  • Finance

About Editors Canada

The Editors' Association of Canada (Editors Canada) is a bilingual, not-for-profit association of editors with 1,300 members and a dozen local groups across the country. The association

  • supports professional development for editors through seminars, online training and conferences;
  • promotes and maintains high standards of editing through certification and reference publications;
  • helps in-house and freelance editors to network and collaborate; and
  • co-operates and partners with related associations in areas of common concern.
  • The association is incorporated federally as a not-for-profit organization under the 2014 Canada Not-for-profit Corporations Act and is governed at the national level by the national executive council.

Job Description

Reporting to the human resources committee, the executive director (ED) of Editors Canada helps the national executive council (NEC) achieve the association's mission and objectives, on budget and on schedule. The ED manages the association's office and staff; administers the national finances, programs and projects; contracts with suppliers; and provides administrative support for the work of national committees and local groups across Canada. The ED attends quarterly meetings of the NEC across the country and participates in developing the annual operations plan and its supporting budget.

This is a full-time position based in our national office in Toronto.

Requirements

Background and Experience

  • university degree
  • five years' relevant management experience, preferably in the non-profit sector
  • broad experience with volunteer management, communications and marketing, event coordination, and project management of technical projects
  • demonstrated leadership and team-building skills, including the ability to develop effective professional relationships
  • demonstrated ability to support long-term planning while responding to short-term needs and shifting priorities
  • demonstrated ability to thoroughly understand the short-term and long-term financial implications of data presented in a balance sheet and a statement of income and expenses
  • success in developing and overseeing programs and projects such as conferences, accreditation and educational programs, internal and external communication programs, publications, technology projects

Skills

  • outstanding written and spoken English
  • fluency in spoken and written French would be an asset
  • excellent capacity to maintain and analyze financial data and present financial information in focused, plain-language reports
  • excellent management and administrative skills, including the ability to set and assist in meeting short-term and long-term priorities, objectives and deadlines for self and others
  • excellent computer, technical and online skills
  • excellent organizational and communications skills
  • ability to support and motivate staff
  • analytical ability and sound judgment
  • experience with bookkeeping/QuickBooks an asset

Responsibilities

Management and Administration

  • work with the NEC to help develop strategic, program and financial plans, and provide quarterly written reports on progress on the plans
  • monitor the financial and human capacity of the association and recommend resource allocations for strategic and program plans
  • understand the association's policies, and be aware of instances where NEC or membership decisions will necessitate policy revisions
  • sign contracts and other agreements on behalf of the association
  • ensure the maintenance and security of official records and documents, and compliance with federal and provincial regulations
  • act as the privacy officer for the association
  • work with the NEC, or on behalf of the NEC, to partner and liaise with other organizations (including representing the association at certain meetings)
  • assist committees and local groups to coordinate revenue-raising activities
  • manage approved projects undertaken by volunteers

 Finance

  • maintain sound, up-to-date financial records and analyze the resulting data
  • working with the treasurer, prepare a budget for review and approval by the NEC
  • monitor and manage the annual budget to ensure that the association operates within the approved plan
  • work with the auditor to produce audited bilingual financial statements
  • monitor grant programs and prepare applications, when appropriate
  • work with the president and secretary to prepare official correspondence, and work with designated officers to plan and execute legal and financial documents

 Communications

  • become aware of current practices in the editing profession, and ensure that all association communications completely reflect those practices
  • maintain effective communication with the NEC, the local groups of the association, and the association membership
  • inform the NEC of the condition of the association and all important factors influencing it, in a timely fashion

Human Resources

  • supervise and manage national staff and assist with determining priorities and time management
  • administer payroll and deductions, staff benefits, vacation requests and scheduling
  • create and maintain a climate that attracts, retains and motivates a diverse staff of top-quality people
  • hold annual performance reviews of staff
  • ensure that sound human resource practices are in place and are compliant with current Canadian laws
  • encourage staff training and development

Terms of Employment

An initial appointment as executive director is for a one-year term, which includes the following:

  • a performance review in the first quarter,
  • a probation period ending in the second quarter, and
  • a performance review in the final quarter.

Given satisfactory performance, the second and any subsequent appointments may be for three-year terms.

This position is full-time (40 hours a week). When weekend work, evening work or travel is required (quarterly council meetings, national conference, various committee meetings), time in lieu will be granted up to a maximum of two weeks annually instead of additional pay.

Vacation day entitlement is 15 days a year (in addition to statutory holidays, but not to overlap with other authorized leave, such as disability leave). The benefits plan covers life, health, dental and long-term disability coverage after a three-month probation period.

The salary is $65,000 to $75,000 per year, based on experience. The rate and benefits are subject to an annual review.

How to Apply

Interested applicants are invited to send a cover letter and resumé by email to Heather Buzila, President, at careers@editors.ca.

The application deadline is February 3, 2020, at 5:00 p.m. EST.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No telephone inquiries, please.