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#EditorsChat 4: In-House Style Guides

 

In-house Style Guides / Guides de style maison (#EditorsChat / #ReviseursCauserie 4)

 

 
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    On your marks / À vos marques…

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    Next #EditorsChat: Creating style guides and knowing when to (gasp!) break the rules. Tweet with us Feb. 9.  http://www.editors.ca/node/3257 
     
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    What are some of the best practices for creating style guides? Join us Feb. 9 for the next #EditorsChat.  http://www.editors.ca/node/3257 
     
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    Get set / prêts…

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    Counting down to #EditorsChat about house styles. 11 a.m. PST, 17 minutes from now. #Keener arrives early, sits at front of room.
     
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    checking in to the chat and testing tweetchat settings. Hi all! #editorschat
     
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    #EditorsChat starts in 15 min. We'll be tweeting a lot for an hour. You *could* mute us, but why not join us to discuss editorial style?
     
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    #EditorsChat starts at 2 p.m., EST today. Will you be joining us for the first time? Here's how to participate:  http://www.editors.ca/editorschat 
     
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    Go! / Commencez!

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    #EditorsChat Good! Happy to be talking with editors in Canada, UK, etc. Keen to learn from you all.
     
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    Merci de nous joindre pour #ReviseursCauserie ! Les présentatrices seront Michelle Ou (@editorscanada) et @StaceyDAtkinson
     
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    Our #EditorsChat guest speakers are @ElizdAnjou and @ElizabethMacfie. Today we're talking about style guides.
     
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    We're tracking all of the #EditorsChat questions for our guest speakers and will retweet them in sequence.
     
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    Please remember to use our answer-tagging format (e.g., if you're responding to Q1, add "A1" to your tweet). #EditorsChat
     
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    Questions / Discussion

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    Let's get started! Have questions about creating style guides? Seen interesting examples you want to share? Let's hear it! #EditorsChat
     
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    Commençons! Nos expertes sont prêtes à offrir leurs conseils sur le style maison #ReviseursCauserie
     
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    #EditorsChat Hey, @ElizabethMacfie, how many house styles do you think you've used in yr career? I think I must be at over 100).
     
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    Q1 How many house styles do you think you've used in yr career? I think I must be at over 100). #EditorsChat
     
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    @editorscanada A1: Interesting question! I've never actually counted how many. I am curious to find out now. #EditorsChat
     
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    I haven't used near that many - less than a dozen, but I'm learning how to make better and more useful ones! #editorschat
     
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    Q1 Comment décidez-vous de ce qui appartient à votre guide de style maison? #ReviseursCauserie @ElizdAnjou
     
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    A1 #ReviseursCauserie Je commence avec mes notes stylistiques pour un texte spécifique typique. Comme ça j'inclus des infos utiles.
     
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    @StaceyDAtkinson @ElizdAnjou Je l'adapte au projet (ex. pour un document financier, j'inclus les points pertinents) #ReviseursCauserie
     
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    A1 J'imagine qu'il y aura des mots et des styles en commun entre des documents aussi #ReviseursCauserie
     
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    @StaceyDAtkinson @ElizdAnjou A1:Oui, bien sûr. On retrouvera éléments communs dans guides style pour différents documents #ReviseursCauserie
     
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    @editorscanada Any tips on keeping various house styles straight (mentally) when flipping between 2+ projects? #EditorsChat
     
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    Q2 Any tips on keeping various house styles straight (mentally) when flipping between 2+ projects? #EditorsChat
     
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    #EditorsChat To keep several styles straight, make a summary sheet for each--could use a spreadsheet. @msalisonjacques
     
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    A2 #EditorsChat Tough! Helps to make the "flipping" literal: print the diff guides on diff colour paper. Make em look diff onscreen w fonts.
     
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    A2 As @wendybwrites said, editors on FB shared their chart. They opened it up to group collaboration (in Google Drive). #editorschat
     
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    @wendybwrites Yes, & those were great. It's the particularities of house styles that challenge me (e.g., indent para 1)? #EditorsChat
     
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    A2 #EditorsChat Try using a sample document for reference, re indents, drop caps, etc.
     
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    2 people shared their own style-guide comparison spreadsheets in one of the FB comms this weekend. #editorschat  https://twitter.com/ElizabethMacfie/status/697135016598466561 
     
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    @wendybwrites Thanks for sharing the link! I somehow missed that post this weekend. #EditorsChat
     
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    Q - How do you go about developing a style guide for a large group? #editorschat
     
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    Q3 How do you go about developing a style guide for a large group? #editorschat
     
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    A3 RT @Savanna_SL @editorscanada With a lot of careful explanation and inviting others to share feedback! #EditorsChat
     
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    A3 #EditorsChat 1. Consult many of the users when writing the guide. 2. Make it easily available. 3. Create sub-guides for specialty groups.
     
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    Agree. For big projects with many team members, a style guide meeting (in person/virtual) works well. #editorschat  https://twitter.com/ElizabethMacfie/status/697136315398283264 
     
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    Q3 @editorschat we id'd issues, met re: ideas & assigned 1 person to collate them all (!!)(me); all comment on Gdoc  https://twitter.com/editorscanada/status/697135575682281472 
     
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    A3 @editorschat Fun, coz we have 2 dif style guides for monthly print and web issues #dontask #notmyidea #editorschat
     
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    .@ElizabethMacfie Have you found any formats than tend to be more easily available than others? A print version, for ex.? #EditorsChat
     
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    A3 #EditorsChat Which formats are most accessible? I like to use Word for easy searching + updating. Keen to hear more views. @megan_stolz
     
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    @ElizabethMacfie For multi-site organizations, wikis can be a great option. Easily editable, fully searchable. #EditorsChat
     
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    Q3 #EditorsChat Wikis can be a great option: editable, searchable. Thx, @IvaCheung. How does the curator stay in control of changes?
     
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    @ElizabethMacfie Some systems do let you restrict editing privileges to particular users. #EditorsChat
     
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    @ElizabethMacfie Wikis better for collaborations where everyone's on the same page but want ability to add to guide.#EditorsChat
     
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    .@IvaCheung @ElizabethMacfie Yes. Many yrs ago, pre-wiki, I co-proofread a huge MS; other PR & I had a nightly "hyphen hotline" phone call.
     
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    Q3 segues nicely into Q4: Who are the best people in a company to coordinate with when creating a style guide? #EditorsChat
     
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    Q4: We involved anyone who was involved in producing any kind of copy. For larger groups, could be reps for diff depts. #EditorsChat
     
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    A4 #EditorsChat Upper management (as champions), comms, translators, writers, editors. Include staff + regular contractors. Designers maybe.
     
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    A4: Need to involve out-of-house contractors in style guide decisions. Makes their work more efficient. #editorschat
     
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    A4 @DJKrushen Yes! Many orgs have much editing done by freelancers. Always consult the people actually using the guide. #EditorsChat
     
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    @ElizdAnjou I've been on both sides, in-house and freelance. Agree that nipping style differences in the bud is important. #editorschat
     
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    A4 #EditorsChat Having someone or someones in charge of administering it over time is v. helpful. I've seen orgs w/ 2 contradictory guides.
     
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    @IvaCheung @sciEditor @vwellseditor Indeed, showing how following house style saves $$ and (esp.) TIMEline wins many converts. #EditorsChat
     
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    Most happy when client passes over style guide and asks me to add to/comment on it during edit. Learning opportunity for all. #editorschat
     
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    @DJKrushen #EditorsChat The best! I also always produce a project-specific style sheet even if there is a house style guide.
     
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    @ElizdAnjou Me too! Always leads to faster, more efficient edit. #editorschat
     
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    Q3 Qui sont les meilleures personnes à consulter dans une entreprise lors de la création d'un guide de style? #ReviseursCauserie @ElizdAnjou
     
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    Q3 #ReviseursCauserie 1. Ceux qui font la rédaction (employés ou pigistes). 2. Marketing pour questions de "brand." 3. Tous qui l'utilisent.
     
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    @StaceyDAtkinson @ElizdAnjou A3: On peut aussi proposer une version d'essai aux utilisateurs et le modifier par la suite. #ReviseursCauserie
     
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    Q- Can recommend a good go-to template for starting a new guide. Is there a base that works for most purposes? #editorschat
     
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    Q5 Can recommend a good go-to template for starting a new guide. Is there a base that works for most purposes? #editorschat
     
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    A5 MT @ElizdAnjou Suggest style sheet prepared for typical document(s) in the org. Gives a real-life guide to most useful info. #EditorsChat
     
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    Q5. I'm trying to teach my production editing students the difference between a style sheet and a style guide. Any suggestions?#EditorsChat
     
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    Q6 I'm trying to teach my production editing students the difference between a style sheet and a style guide. Any suggestions?#EditorsChat
     
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    A6 #EditorsChat Diff betw style guide + sheet: 1. explain that guide applies to the whole org; sheet is for one doc type. 2. Show examples.
     
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    A6 Learn by doing: ask trainees to take a crack at drafting a style sheet based on a manuscript & have them share results #EditorsChat
     
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    Q: #EditorsChat Do the orgs you work with follow style guides for internal communication, or just external/published stuff?
     
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    Q7 #EditorsChat Do the orgs you work with follow style guides for internal communication, or just external/published stuff?
     
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    Style guides are not just for publishing co.s; any co. producing text--internal or outgoing--needs one #editorschat  http://ow.ly/Y8s8P 
     
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    #EditorsChat My last workplace was anarchy in this way. Style guides applied to public info, but never to internal.  https://twitter.com/CdnEnglish/status/697143802629218304 
     
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    A7: Our primary concern is external/published. We recognize sometimes our internal language/terms don't match. #EditorsChat
     
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    A7 #EditorsChat Most seem to be for external only, but I encourage them to incl internal. Why not benefit within the office too?
     
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    A7 MT @vwellseditor w/our deadlines, internal stuff has zero time for that! happy to just communicate efficiently, quickly #EditorsChat
     
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    A7: In-house editors can be great champions of applying external style to internal communication. #editorschat
     
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    Q - when working with a new client do you find you have to sell the idea of spending time creating a style sheet? #editorschat
     
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    Q8 when working with a new client do you find you have to sell the idea of spending time creating a style sheet? #editorschat
     
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    #EditorsChat Getting people to use the guide: start w upper-mgt support. Explain the benefits. Consult everyone re what to include.
     
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    #EditorsChat Getting people to use the guide (more): invite+welcome contributions over time. Evaluate+update. Intro house style bit by bit.
     
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    #EditorsChat Getting people to use the guide (more): Hold mini orientations. Make it fun (draw prize for replies to content questionnaire).
     
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    .@ElizabethMacfie I agree that buy-in is important. Helpful if it's "our" style guide rather than "their" imposed style guide. #EditorsChat
     
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    @editorscanada A8 Depends on client, but I've found sending them style sheet helps establish my credibility as an editor #EditorsChat
     
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    @IvaCheung @editorscanada Agree. Style sheet shows client you're thorough and careful. #editorschat
     
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    A8 #editorschat I don't sell it--I just incl it in my quotation, because the style sheet will save me time. I don't always submit the sheet.
     
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    A8 #EditorsChat Clients new to style guides usually love 'em once they understand. I once had tech comm firm that thought I'd invented them.
     
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    Q: @ElizdAnjou or @ElizabethMacfie Is #CanadianPress the best style guide for Canadian workplaces to follow? For web content? #editorschat
     
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    @WorkLifeWriter Totally depends on the kind of org. But #CanadianPress is a good bet for businesses: "clean," unfussy style. #EditorsChat
     
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    Q2 Pensez-vous qu’un bon guide de style maison ne devrait pas être plus long que 3 ou 4 pages? #ReviseursCauserie @ElizabethMacfie
     
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    @StaceyDAtkinson @ElizabethMacfie A2 : Pour longueur/contenu, je consulte sites gouvernement offrant guides stylistiques #ReviseursCauserie
     
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    @StaceyDAtkinson @ElizabethMacfie A2: Plusieurs organisations/établissements d'enseignement offrent aussi guides en ligne #ReviseursCauserie
     
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    #EditorsChat Ideal style guide length? Long enough to answer users' questions, organized for easy browsing. My 2 favs are 155pp + 107pp.
     
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    #EditorsChat House style length: If there's a published style guide that suits an org well, tho, a v. good house guide can be short.
     
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    #EditorsChat The new edition of Editing Canadian English (ECE3) is a fantastic resource for creating a house style; outlines options.
     
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    #EditorsChat How do you handle a project with a house guide is so minimal that it leaves most questions unanswered? i.e. academic journal
     
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    @DailyKynic I would create my own, using the styles I come across in the document as a guide. Note inconsistencies and errors! #EditorsChat
     
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    @LeedAnjou (hi, Mom!) said to be sure to remind folks not to skimp on dates & times section. Yes! # of permutations is amazing. #EditorsChat
     
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    #EditorsChat Best style guide advice: As with good fiction, SHOW, don't just tell. Examples make guide MUCH easier to use.
     
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    Wrap-up / En conclusion

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    That's a wrap for #EditorsChat. Thank you to everyone who participated during the chat and who sent in questions ahead of time.
     
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    C’est tout pour aujourd’hui! Merci à tous ceux qui ont participé à notre séance de clavardage. #ReviseursCauserie
     
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    #EditorsChat so timely & helpful. Asked today to create style sheet for new client (a school). Lots of great resources here, thanks.
     
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    Had fun on my first twitter chat over at #EditorsChat! Great resource and interesting discussion. Looking forward to next month!!
     
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    #EditorsChat Great talk about the world of style guides. Thanks, everyone. Special thanks to @editorscanada and @ElizdAnjou. Bye!
     
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    Great to chat about the value and intricacies of style guides. Thanks @editorscanada, @ElizdAnjou, and @ElizabethMacfie #editorschat
     
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    Thanks also to our #EditorsChat co-host, @StaceyDAtkinson. And to @breanne_mac for helping to organize our chat.
     
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    We'll announce the date and theme for our March #EditorsChat soon.
     
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    Nous annoncerons bientôt la date et le thème de la prochaine séance de clavardage qui se tiendra en mars #ReviseursCauserie
     
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    #EditorsChat signing off. Look for a recap of this chat on Storify in the next couple of days.  https://storify.com/editorscanada 
     
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    La discussion #ReviseursCauserie se termine maintenant. Il y aura bientôt un récapitulatif sur Storify  https://storify.com/editorscanada